Events Member Job Posting

EVENT TEAM MEMBER / EVENT COORDINATOR

Department Name: Delegation
Time Commitment: 4/hours on average. Delegation meetings expected weekly.
Important Note: As a student association, all roles within GIMUN are unpaid volunteer positions.

As an Event Team Member at GIMUN, you are expected to help the Event Team to successfully organize and execute GIMUN’s diverse range of events by managing logistics, coordinating, and ensuring execution on the day of the event.

Organize and plan GIMUN events from initial concept development through to final execution and wrap-up.
Act as a primary contact for, and coordinate with, invited speakers, external participants, and relevant partners.
Build and monitor event-specific budgets in close collaboration with the Finance Team.
Source, book, and manage venues, catering, transportation, and all necessary event logistics.
Oversee and manage the complete physical setup and execution of the event on the day-of, ensuring smooth operations.

Strong coordination, collaboration and organizational skills (needed to track multiple tasks and deadlines).
Proactive problem-solving abilities and the capacity to adapt quickly to unexpected logistical changes (should they occur).
Strong negotiation and communication skills for liaising with external contacts and venues.
Interest, and skill in event coordination, and/or project management (prior experience is an asset but not mandatory).
Ability to commit necessary time during peak planning phases.

Gain hands-on experience managing the full lifecycle of event management and coordination in a non-governmental organization context.
Enhance on-site management abilities by overseeing event execution.
Establish a portfolio showcasing successful high-profile events managed from concept to close.
Build a professional network through exchanges with GIMUN members and its partners.