UNDER
SECRETARY-GENERAL

RECRUITMENT

(USG)

Applications are now open for Under Secretary-General positions at the 2023 GIMUN Annunal Conference

GENERAL CRITERIA

  • Being enrolled in a university

  • Attending the GIMUN’s Annual conference, in February 2023

  • Attending all Secretary meetings (preferably in person, or online if necessary) 

  • Being available during the Winter break

  • Being available during the exam session 

USGs for Committee Management 

The USGs for Committee management are at the heart of the Conference’s debates. They are in charge of choosing the Conference’s committees, along with the Secretaries-General, according to the general theme of the Conference. They are responsible for the recruitment of the Committees’ chairs in November and choose, together with them, the topics of the committees’ debates as well as the participating countries. It is the USGs for Committee management’s responsibility to guide the Chairs in drafting the study guides, and to correct them once completed. They should be available to assist the Chairs with any questions regarding the conduct of the sessions or the rules of procedure, prior to and during the Conference. 

Qualifications:
  • Perfect command of either English, French or Spanish, in addition to a good knowledge of another of these languages

  • Ability to work in and lead a team

  • Good communication skills

  • Ability to plan beforehand, while keeping track of the Secretariat’s activities

  • Ability to multitask and be flexible to the circumstances

  • Have previous experience in a MUN conference. A previous MUN-chairing experience is a valuable asset.

  • Excellent knowledge of the functioning of a committee and the rules of procedure

  • Ability to work under stress and pressure

USGs for Human Resources

The USGs for Human Resources provide the essential link between participants and the Secretary and are the closest to delegates. They are in charge of creating the application form for delegates as well as recruiting them. It is their duty to inform participants of any delays or change in the recruitment process, as well as of the applications outcome. Once the delegates are recruited, the USGs for Human Resources must ask them to pay the Conference fees and assign them to a certain country/role and committee. They should be available, prior to and throughout the Conference, to inform the participants of its conduct and answer their questions. They collect the Chairs’ and other USGs’ biographies. They set up a housing system for the delegates who do not live in Geneva. 

Qualifications:
  • Perfect command of either English or French, in addition to a good knowledge of the other language

  • A good command of Spanish is a valuable asset

  • Excellent communication skills

  • Ability to plan beforehand, while keeping track of the Secretariat’s activities

  • Previous experience in human resources is a plus

  • At least one previous experience in MUN conferences

  • Ability to work in a team

  • Ability to work under stress and pressure 

USGs for Cultural Events

The USGs for Cultural Events oversee another aspect of the MUN conference: socializing between participants. They are in charge of choosing and setting up, together with the Secretaries-General, various events allowing the participants to meet after the debate sessions. To do so, they must find and book the locations where the activities are to take place. These events include, but are not limited to, an icebreaker event, a visit of Geneva, a Secretariat and committees’ dinner, a gala night, as well as a farewell party. USGs must be able to deal with unforeseen events that may occur during social gatherings and offer an alternative activity should the planned event be impracticable. 

Qualifications:
  • Perfect command of either English or French, in addition to a good knowledge of the other language

  • Show creativity and originality in organizing various social events

  • Strong organization skills and ability to plan beforehand

  • Ability to work in a team

  • A good knowledge of the city of Geneva is a valuable asset

  • Good communication skills

  • Ability to work under stress and pressure

USGs for Logistics

USGs for Logistics are one of the pillars of the Conference because without them, nothing would be possible. They have many varied duties, and they collaborate with all the other Conference departments. Together with GIMUN Public Relations Department, they are responsible for creating and planning the delivery of the Conference merchandising. They also collaborate with the USGs for Human Resources on creating the posters of countries/roles of delegates and of committee presidents, as well as the badges and the certificates of attendance and award. Finally, they are also in charge of printing the delegates’ brochure.

Qualifications :
  • Perfect knowledge of English or French; good command of the other language.

  • Demonstrate creativity and originality in creating the merchandising for the Conference.

  • Strong organizational skills and ability to plan things in advance.

  • Be able to work in a team.

  • Ability to multitask and to adapt to different circumstances.

  • Driving license is a plus.

  • Demonstrate a good self-control in stressful situations.

USGs for Press and Media

The Public Relations Director is responsible for the online and offline presence of the NGO.

Key responsibilities as head of department :
  • Diffusing information to recruit participants for all GIMUN events around the year

  • Managing the GIMUN website (regular updating)

  • Managing all social networks (Facebook, Instagram, Twitter, YouTube, Snapchat)

  • Making flyers and posters for all GIMUN events

  • Managing all email addresses and contacts within GIMUN

  • Communication with partner conferences

  • Recruiting and managing the Public Relations Department, consisting of (but not limited to) : PR Vice-Director, creative director, assistant, translators, photographer, video manager.

 

Qualifications:
  • Interest and commitment to GIMUN

  • Strong knowledge of GIMUN and all of GIMUN events

  • Strong interest and experience in advertising activities, social media and “branding”

  • Team leader (PR department) and team worker (Executive Board)

  • Strong organizational skills

  • Responsibility and resistance to pressure and stress

  • Fluency in both English and French: communication through all channels must be in English and French

  • Live in Geneva or surroundings: the Public Relations Director must attend all NGO events and board meetings.

USGs for Translation

Thanks to USGs for Translation, participants to the Conference can experience its multiculturalism and multilingualism. They are responsible for recruiting a team of translators. Together, they must translate every document that is necessary for the Conference, particularly application forms, study guides, resolutions, e-mails sent to the participants, journalists’ articles and, together with the Public Relations Department, the content related to the Conference on social media and the website. Translations are done in English, French, and Spanish. USGs for Translation must also create a vocabulary guide for committee chairs.

Qualifications :
  • Perfect knowledge of two of the following languages: English, French or Spanish; a very good command of the three of them is a plus.

  • Ability to work in a team and to head a team.

  • Good communication skills.

  • Ability to plan things in advance and keep up to date with the Secretariat activities.

  • A previous translation experience for a MUN Conference or for another event of this kind is a plus.

  • Demonstrate a good self-control in stressful situations.